​The Secret Costs of Postage Meters


Renting a postage meter comes with many costs. From the lease itself, to maintenance, to ink cartridges, these machines can get expensive. But what are the added costs, really? If you own a postage meter already, or are planning on leasing a machine, you should consider the hidden costs of these machines.

Meter Reset or Transaction Fees

When you add postage to your meter, you may receive a charge. This charge will depend on the terms of agreement with your leaser and what type of postage account you have.


  • Avoid incurring multiple fees by downloading more postage. Download enough postage to last you a quarter.
  • Consider your contract. The contract you have will determine what charges are applied to your account.

Meter reset and transaction fees are often overlooked costs when leasing a machine. While these costs exist, there are ways to lower additional fees. Make sure to really consider your business needs before signing any contracts.

Ink Cartridges

Ink cartridges are an obvious cost of a postage meter, but what some users don’t realize is that they are overpaying for their ink.

Purchasing directly from Pitney Bowes, Neopost, etc. is not necessary and adds additional cost. You can save money by purchasing compatible ink cartridges. Consider our catalog as an alternative to expensive ink cartridges from your leaser.

Maintenance and Insurance

Many postage meter contracts require you to purchase insurance for your equipment. This insurance often includes maintenance agreements.


  • Make sure to have insurance but be aware that this is an additional cost. If your meter breaks without insurance, you may end up paying even more to get it fixed.

Equipment Return Fees

When you decide to return your meter, you may be responsible for paying mailing fees.


  • Your leaser will notify you when your lease or rental agreement is terminated.
  • Review cancellation and lease policies by companies before selecting a postage meter machine.

Whether your contract ends or you terminate your lease agreement, an equipment return fee may be high. Mailing a large machine may be costly.

Postage meters costs can add up quickly. Save money by comparing vendors and by choosing cheaper options for ink, sealing solution, and labels.

​How are Cartridges Refurbished?

How exactly are ink cartridges refurbished? What is the process used to ensure ink is high quality?As a customer, you may be wondering how these products work. Buying a used cartridge may seem intimidating, but these cartridges work as well as brand new cartridges and offer significant savings. These cartridges are still high quality and are compatible with your postage meter [...]

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​Why is Sealing Solution Required?

When you lease a postage meter, companies will require you use a sealing solution in your postage meter. Companies do this to prevent corrosion of machine parts. While companies such as Pitney Bowes often market their own specific sealing solutions, you are not required to purchase a specific brand.Machine MaintenancePostage meter machines need sealing solution to prevent mold and corrosion. [...]

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​Francotyp Postalia Postage Meters

Francotyp Postalia provides postage meters for businesses across the United States. This company runs a network of distributors. These independent dealers allow customers to have access to local and personalized services while also utilizing the technology provided by a large corporation.Francotyp Postalia offers a wide range of meters for both small and large businesses. Available Postage MetersFrancotyp Postalia offers a wide variety [...]

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​Neopost Postage Meters

Neopost postage meters cut postage costs, improve mailing processes, and give business communications a competitive edge. Over 50,000 companies in the United States use Neopost postage meters.Neopost provides companies with efficient and innovative solutions for mail solutions. Its equipment and software help facilitate and manage all physical and digital corporate communications. Additionally, Neopost customer service has earned high marks.Available Postage MetersNeopost offers [...]

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​Pitney Bowes Postage Meters

Pitney Bowes has customers ranging from small businesses to national corporations. Pitney Bowes mail solutions lower shipping costs and increase office efficiency and productivity. This company offers a range of easy to use and affordable devices that have made them a leader within the postal industry.Available Postage MetersPitney Bowes is currently the number one postage meter supplier in the world. Below [...]

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​Who Should You Lease From?

There are only five companies authorized by the USPS to rent postage meters. Pitney Bowes, Neopost, and Francotyp Postalia are the most common brands for small business owners to lease postage meters from. Some leasers also buy their supplies directly through these main three companies, while others opt to find compatible ink cartridges and supplies for their postage meter machines.All [...]

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​What is MailOne Mailing Software?

Francotyp Postalia offers a fully-integrated software for your PostBase machine. If you have a PostBase postage meter, MailOne software improves productivity and simplifies your mailing needs. MailOne is a fully-integrated mailing, shipping, and accounting software solution that simplifies the way you mail, manage, and report on postal usage and expenditures.USPS ShippingMailOne simplifies shipping, reduces costs, and improves mailing efficiency. This software can help [...]

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​What is a PageWide XL Printer?

PageWide XL printers use a technique called single pass printing. Single pass machines utilize a stationary print head that jets ink onto a traveling print media. Traditional ink jet machines use a reciprocating print head, limiting the speed at which media is produced.The PageWide technology replaces traditional printheads and instead uses a stationary printbar. The printbar contains nozzles that spray [...]

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Postage Meter Option: ​Francotyp Postalia PostBase Pro

The Francotyp Postalia PostBase pro is the next generation of PostBase for the Enterprise Series. This machine is intended to be used for growing businesses and is tailored to specific mailing needs. Consider using the PostBase pro if your mailroom processes variable volumes of mail.Top Features Stack and Go FeederAnti-Skew RollersSeal Check SensorBuilt-in Label DispenserDifferential Weighing with 15 pound scaleProcess up to [...]

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